Being CLP Secretary

CLP Secretary 

A strong and dynamic CLP Secretary can ensure an outward-looking and vibrant local  

Labour Party. This role suits an organised individual who can work as part of a team, 

show initiative and able to juggle many responsibilities.

 

As Secretary you will act as a Labour Party figurehead in your constituency and it will  

be you who makes your party a strong, vibrant, welcoming and effective unit. 

 

 

Key Responsibilities and tasks   

     •   Work with other officers to put together a 12 month development plan, 

         covering specific targets such as elections, campaign organising and capacity 

         building. 

     •   Set up effective digital and traditional communication systems.  

     •   Maintaining accurate contact details for members through MemberCentre and 

         providing membership information to other officers as required. 

     •   Working to ensure your CLP is welcoming and friendly to new people, well 

         organised and an open and fair place where members feel involved and have a 

         stake in the direction of the CLP. 

     •   Supporting the CLP to be an active, campaigning local movement where local 

         members are encouraged to get involved as much as possible. 

     •   Developing a strong and consistent communications strategy, making sure that 

         all of your members are well informed on party activity. 

     •   Ensuring Standing Orders are up to date and comply with Labour Party rules.  

         For more advice and help on this, you can contact your regional office.  

         Information on where to find their contact details is in the useful links and 

         contact details section below. 

     •   Working with branch officers where appropriate to ensure they are confident 

         and supported in their roles. 

 

 

Activity  

A rich variety of activity throughout the year will not only ensure that the party will 

have a strong presence in your area, but will also make sure that everybody gets the 

most out of their membership. 

 

All officers of the CLP have a duty to provide opportunities for others to become 

involved, and to make sure community events and activities are organised to involve 

people in the local community.  

 

You should aim to have a range of different campaig ning activities, social events, 

coffee mornings and policy discussions. You should try to bring guest speakers along 

to events as well as making sure every member has met your MP or candidate. 

 

 

Meetings  

You should work along with your CLP Chair to arrange the time, date and venue for 

meetings in good time. You will have a lot of functional business to go through at your 

meetings, but please make sure that they are interesting and welcoming. 

 

It is important to have political discussions and lively debates at meetings.  

However, it is also the Secretary’s responsibility to ensure that meetings and 

discussions relate to the following key functions of the CLP: 

 

•    Campaigning – campaigning for change in the local community and campaign to 

    get our candidates elected at elections.

•    Membership work – welcoming new members, recruiting new members and 

    finding new supporters.  

•    Fundraising – making sure your CLP has the money it needs to campaign by 

     confirming a programme of social events as well as other fundraising activity. You 

    will need to work closely with the CLP Secretary and Treasurer to do this. 

•    Policy discussion – make sure this is interesting and engaging.  

 

As Secretary you should ensure that comprehensive minutes of the meeting are 

recorded and circulated afterwards. You may also wish to distribute copies of any 

relevant correspondence in support of your minutes. 

 

 

Working with branches 

CLPs with a branch structure should work with and offer support to branch officers to  

share out tasks and ensure information is disseminated through the CLP.  Particularly 

in larger CLPs, delegating work to branches will make your job easier and lead to a 

more effective and cohesive CLP.  

 

    •    It is the responsibility of CLP officers to ensure branch officers are fully 

         supported and confident in their roles.  You should ensure that important 

         information is cascaded down to branch level, and that any training 

         opportunities are also offered to branch officers.   

    •    Organise one-to-ones with new Branch Secretaries, so you can talk through the 

         role and pass on any important information. 

    •    Branch Secretaries and Branch Membership Secretaries are able to access 

         MemberCentre for their branches, so make sure these roles are up to date on 

         MemberCentre and that they know how to use the system.  This should save 

         you time too as you won’t need to provide membership lists to branches.   

    •    Ensure you communicate what CLP meetings will be covering with branch 

         secretaries in advance, so this isn’t duplicated at branch meetings and so 

         important information is discussed at branch level. 

    •    Think about appointing branch captains or buddies who can help with member 

         engagement work and to welcome new members. 

    •    Get good communication systems in place and regular meetings with branch 

         secretaries so that important information is passed on– this will make your job 

         easier too. 

    •    Share out the information in the Membership Action Report with branch 

         secretaries and branch membership secretaries so branches are aware of new 

         members and resigners in their branches. 

 

 

MemberCentre 

As CLP Secretary, you’ll have access to MemberCentre, Labour’s online membership  

database, to access and update information about your CLP.  You can use 

MemberCentre to update members’ details, run membership reports and maintain 

information on CLP roles.  You can access the full MemberCentre guide here. 

 

It is the responsibility of the CLP Secretary to keep CLP roles up to date on 

MemberCentre, and this will ensure all CLP and Branch Officers receive the right 

information relating to their roles. 

 

 

Useful links and contact details 

    •    To get in touch with your National or Regional Office, visit 

         labour.org.uk/pages/scottish-welsh-and-regional-offices 

    •    Contact the Labour Party Governance and Legal Unit 

         legal_queries@labour.org.uk  or visit 

         members.labour.org.uk/legal_and_compliance_downloads 

    •    As CLP Secretary, you may be required to act as the Procedures Officer for local 

         government selections, guidance on this can be found at  

         members.labour.org.uk/local-government-hub 

    •    You’ll find lots of useful guides and resources on member engagement, as well 

         as membership forms and the full MemberCentre guide in the Membership & 

         Supporters area on Membersnet members.labour.org.uk/members--

         supporters 

    •    Our online training offer can be found at https://members.labour.org.uk/about-

         labour-training and you can subscribe to our regular training emails by visiting 

         labour.org.uk/w/training-emails 

    •    Keep up to date with our latest campaigns by visiting 

         members.labour.org.uk/campaign-resources  

 

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