Being CLP Treasurer

CLP Treasurer 


The CLP Treasurer plays key role in every constituency, ensuring the local party complies with 

the party funding laws as well as helping the CLP to build the financial resources it needs to 

run effective campaigns by setting budgets and fundraising targets.  


This guidance is designed to give an overview of your role and a summary of your  

responsibilities throughout the year. However if you do have any questions then the 

Governance and Legal Unit are on hand to help out. Email them at and they will be happy to assist. 



Key responsibilities 


The Legal Bit  

As CLP Treasurer your main responsibilities are:  

     •    To keep accurate financial records throughout the year,  

     •    Produce an Annual Statement of Accounts  

     •    Identify and check donations and loans received/taken out by the CLP and report them 

          to head office at the end of each quarter.  

It should be noted that these duties are statutory requirements and are set out in the Political 


Parties Elections and Referendums Act 2000 (PPERA) which regulates all aspects of the Party’s 

finances from CLPs up to the national Party. The Treasurer shares the legal responsibility for 

the CLP’s finances with the CLP Chair who is also the Deputy Treasurer. 


The Party must keep an up-to-date list of all CLP Registered Treasurers and Chairs so make  

sure that any changes are updated promptly on Members Centre or contact the Governance 

and Legal Unit at  We’ll send you regular updates and 

reminders and you can contact us anytime for advice or guidance. 



Keeping Accounts  


It is really important that as the CLP treasurer you keep an accurate record of the CLP  

accounts throughout the year. Not only will this ensure you maintain a good grasp of the 

finances but it will also make it easier for you to compile your Statement of Annual accounts 

at the end of the year. 


A few points to note:   

•    The Party’s financial year runs from 1 January to 31 December – not AGM to AGM 

•    Keep your records up to date so you can make regular reports – at least quarterly and 

     ideally monthly - to your General Meeting and to your Executive Committee 

•    The Treasurer should be a signatory on all bank accounts held by the CLP – general, 

     premises, campaign etc. and receive the bank statements. The CLP’s signatories on the 

     bank accounts should be 3 or 4 current officers with 2 signatures being required on 

     cheques etc.  

•    The Annual Statement of Accounts should be prepared and approved by the CLP General 

     Meeting in the first quarter of the following year and forwarded to the Governance and 

     Legal Unit by 30 April. Look out for the template annual accounts provided by the 

     Governance and Legal Unit. 

•    CLPs with income and/or expenditure greater than £25,000 must also send a copy of the 

        annual accounts to the Electoral Commission by 30 April. Failure to do this by the deadline

     will result in the commission imposing sanctions which usually involves a fine.

•    Audit – CLPs should appoint 2 members to act as auditors at its AGM who should audit the 

     accounts before they are approved by the General Meeting. 


Reporting donations and loans 

     •   All donations and loans of more than £500 must be reported in your CLP’s Quarterly 

          Donation and Loan Report to Head Office. Amounts of £500 or less don’t need to be 


     •   You should submit a nil report if there were not do nations or loans of more £500. 

     •    Branches are part of the CLP so you must also report any donations or loans of more 

         than £500 made to a Branch. You also need to include total branch income and

          expenditure in your annual accounts, so be sure to keep in regular contact with all 

          Branch Treasurers. 

     •    Donations may be cash or non-cash. Things like printed materials supplied by a trade 

          union or the Labour Group, free use of office space or an event venue, gifts of 

          equipment publications, free use of premises, gifts of equipment etc., count as 


     •    Once donations and loans are reported to Head Office they are formally recorded in a 

          central register held by the Governance and Legal Unit. 

     •    In turn, the national Party will report donations and loans of more than £1,500 from 

         the same donor or lender in a calendar year the Electoral Commission which will be 

          published on their website. The addresses of individuals are not published. 


Know your donor or lender 

When we accept amounts of more than £500 we have a legal duty to check that the donor or 

lender is permissible. There are number of factors that determine whether the donor is 




For an individual to be a permissible donor they must be on a UK electoral register at the time  

they make a donation or loan. (UK does not include the Channel Islands or the Isle of Man).  



For a company to be a permissible donor it must be incorporated within the EU and 

registered and trading in the UK.  


Other Permissible Donors  

UK Trade Unions, the Co-op Party and Labour Groups are all permissible donors. 


Other points to consider when checking the permissibility of a donor: 

    •    The checks on donors must be a carried out within 30 days of the donation being 

           received – ideally before the money is banked or the non-cash donation accepted. If 

          you find a donor or lender is not permissible after the 30 days have elapsed you 

           cannot return the donation – it must be forfeited to the Electoral Commission. 

     •     Lenders must be checked before the loan is made. There is no 30 days grace. 

     •    Your CLP must not accept donations or loans from charities or organisations funded by 

           public money. 

     •    When a donation or loan is offered or made the CLP should always take into account 

          the political implications as well as confirming it is legally permissible. Ask the 

           question: is there a risk that the party’s reputation will be damaged if we accept money 

          from this individual or company? 


It is really important that these checks are made accurately so if you are in any doubt about 

whether you should accept a donation or have any other queries about donations and loans, 

you can contact the Governance and Legal Unit at and they 

will assist.  




Budgets and Fundraising  

As the CLP Treasurer it is important to have a plan. You’ll need a budget for the year including 

campaigns and elections so that everyone is clear how much money is needed to meet the 

current year’s expenditure and to build a campaign fund for future elections. Don’t forget to 

include a contingency for the unexpected like a council by-election.   


You’ll also need a fundraising plan. Work with the  Fundraising Officers to set targets and a 

schedule of events and activities which can range from encouraging members to make 

regular donations by direct debit to curry evenings, quizzes, an annual dinner etc.  


In your regular reports to the General Meeting make sure you keep members informed of 

how the CLP is doing measured against the budget 



  Useful links and contact details 


  CLP treasurers are often the unsung heroes of local parties - juggling limited resources and 

  making sure the CLP operates within the law. But you are not on your own. 

      •    The Governance and Legal Unit at Head Office is available to provide advice and

           guidance on all aspects of CLP finance at 

      •    To contact your regional office, visit


      •    To find out about online training opportunities, go to 


      •    and you can subscribe to our regular training emails by visiting 


      •    Guidance for Treasurers can be accessed on Membersnet here> 


      •    Keep up to date with our latest campaigns by visiting  


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